Log Book Orders and Club Return Sheets:

Due to the additional time required to process, issue and the reconciliation of Log Books to recognised clubs, future Log Book Orders must be on Official Order Forms, supplied with all Log Book Orders since early 2001.

Only Log Book Orders on Club Letterhead and with full payment of the order enclosed will be processed.

Log Book Orders will not be processed if Log Book Return Sheets are outstanding for over one (1) calendar year and or the majority of the previous order (currently chasing return sheets for Log Books issued three (3) years ago from some clubs).

Log Book Return Sheets should show Log Books issued in numerical order to make the Federation's job of reconciliation easier.

It is suggested that on receipt of the Log Book Order, the Club Registrar fills in the Return Sheet with the log book numbers in numerical order. Then it will not matter in which order they are issued. The Return Sheets will automatically be in numerical order. It is preferred that the Club Officer who is authorized to issue Log Books by Transport SA be responsible for obtaining the club cheque and forwarding it with the Log Book Order direct to the Historic Vehicle Manager with all details filled out, then the Log Books, Receipt and Receipt Sheet, Blank Order Forms (for next order) and Club Return Sheets will be posted back to the same Club Officer who can forward the receipt to the Club Treasurer. This process will ensure that paperwork will not go missing at club level. (I regularly find all paperwork accompanying Log Book deliveries disappearing and no one has ever seen it).

By adopting these procedures, it will ensure quick dispatch of Log Book Orders (usually the next day).

I am available to attend Club Meetings to discuss procedures and answer any questions.

Some Clubs are filling in Return Sheets when they stamp membership renewals. This should be recorded on a Vehicle History Sheet for your Club records. The Federation only requires a record of Log Books issued each year on Return Sheets. Please DO NOT cross out old Log Book numbers on Return Sheets and put new number in its place. Enter the new Log Book on a current Return Sheet in numerical order.

Remember our Conditional Registration Scheme is the envy of Australia; it is a privilege not a right.

Keep your records up to date as you issue each Log Book, it's not rocket science and do not forget to pass on ALL Records and Procedures when Club Officers change.

All Log Books issued to a Club, must be kept secure, please notify as soon as possible, Transport SA and the Federation Historic Manager if Log Books are lost or stolen.

Please help me so I can help you. Any queries telephone me on 08 8265 1358 (home) 08 8272 9342 (work)

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